Privacy Policy

The Data Controller

Eight Technology Limited is a Controller and we are committed to complying with the UK’s Data Protection Law and the General Data Protection Regulation (GDPR) for the protection of Personal Data, as well as the principles of data security in the configuration of our services. We can be contacted at Registered office address 7 Babbage Way, Exeter Science Park, Exeter, EX5 2FN.

We are registered with the Information Commissioners Office registration number Z1195170.

If you have any questions about this Privacy Notice or how we use your Personal Data, please contact by using our email address or call us on +44 (0) 1392 24747.

What Data is being collected and processed?

The purpose for processing your personal information is to allow us to administer your account with us and to provide the products and services you have requested from us. In order to enter into an agreement with Eight Technology Limited, we will collect, store and use elements of your Personal Data. The lawful basis for processing of this Personal Data is known as Contractual Basis and is necessary by Eight Technology Limited in order to administer your account and to provide the products and services you have requested from us.

You will be required to provide Personal Data and is a requirement to enter into a Contract. You are obliged to provide this data and failure to do so may mean we are unable to execute the contract and could result in termination of our services.

When engaging Eight Technology Limited you will usually need to disclose the following:

  • Title;
  • First name(s), surname or company name;
  • Address (street, street number, postal code, city and country/region);
  • Email address;
  • Telephone and mobile number.

We will also monitor, record, store and use any telephone call, email or other electronic communications with you for training purposes so that we can check any instructions given to us and to improve the quality of our customer service.

We will also process your details through our internal systems to enable us to send you relevant communications. The lawful basis for processing this information internally will be Legitimate Interests. Any email communications we send will however comply with the Privacy and E-communications Regulation (PECR). If you have chosen to opt-in to our direct marketing communications, we will use your information to tell you about products and services available from us which may be of interest to you. We may also use your information to tell you about products and services from our approved partners. You have a right to opt-out of our direct marketing communications at any time. You can opt-out by following the unsubscribe instructions at the bottom of the communication or by emailing

If at any time we intend to further process your Personal Data for a reason not originally communicated, we shall provide you, prior to that processing taking place, all relevant information on the additional processing.

How long will the Data be stored for?

Where possible, Eight Technology Limited will take steps to erase any Personal Data that is no longer necessary for the purposes for which it is collected or otherwise processed, or if you have withdrawn consent for its processing and retention. As a general rule, if you currently have a contract or intend to enter into a contract with Eight Technology Limited, we will store the data for a period of six years after the contract ends, for compliance with our general legal obligations and for the exercise or defence of any legal claims.

Sharing of Data with other Data Controllers/Processors

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (EEA). It may also be processed by staff operating outside the EEA who work for one of our Suppliers. Such staff may be engaged in the provision of support services. By submitting your Personal Data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure your data is treated securely and in accordance with this Privacy Policy and also Data Protection Regulations. In such circumstances Eight Technology Limited may seek additional advice and guidance from the UK Supervisory Authority, the ICO.

Website Visitors

When you visit Eight Technology Limited we use three third-party services, Google Analytics, Online notification form cookie and Cookie Control to collect standard Internet log information. Things like how long you visited us for, the pages you looked at, where you’re based, and – in some cases – your company or organisation name using reverse IP Lookup.

It’s all useful for us in improving our website – and all processed in a way that doesn’t identify you personally. You can find out more about how we use Cookies further below.

Newsletter and Information Sign Up

To subscribe to stay up to date with the latest from Eight Technology Limited, we need personal information like:

  • Your email address

We’ll use it in a few different ways. Mainly, it’s about telling you what you asked us to tell you about. Sometimes, we may also tell you about vendors we work with, product news, incentives and marketing campaigns you can use to generate leads.

We think it’s all very useful – and very relevant. But if you don’t feel the same, you can unsubscribe at any time. Use the “Unsubscribe Instantly” link at the top or bottom of our emails or email our Data Protection Office at

If you choose to unsubscribe, we’ll be sorry to see you go. But we’ll make sure you don’t receive any more marketing information – we’ll only retain your email address, so it can be added to our exclusion list.

We like to keep our subscribers and that means understanding how people use our emails, so we can make them better. We send emails using a third-party platform, Mailchimp which gives us industry-standard email metrics like clicks and opens. For more information on the data collected by Mailchimp see their Privacy Policy at .

How we Use Cookies

A Cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, it becomes a unique identifier and may also include information about your usage or your preferences. That’s how websites and web applications can analyse traffic, see how often you visit as an individual, or tailor themselves to your needs, likes and dislikes.

We use traffic log cookies – files that identify which pages are being used. These help us analyse our traffic and improve our website by tailoring it to the visitor trends we see. We only use this information for statistical analysis and then remove it from the system.

Cookies mean we can monitor which pages you find useful. They don’t give us any access to your computer or any information about you, other than data you have chosen to share with us.

You can choose to accept or decline cookies – although accepting them offers the better experience. Your web browser probably accepts them by default, but that’s easily changed in your browser settings.

To opt out of being tracked by Google Analytics across all websites visit

Embedded Cookies – we may embed content such as YouTube videos. Embedded content may set cookies which are completely outside of our control.

Subject Access Requests

Under GDPR, you have the right to ‘block’ or request the deletion or removal of Personal Data to prevent further processing. This right to erasure is also known as ‘the right to be forgotten’. Specific circumstances in which you can request the deletion of removal of Personal Data includes:

  • Where the Personal Data is no longer necessary for the purposes for which it is collected or otherwise processed;
  • Where you withdraw Consent;
  • To be aware of any processing where automated decision-making and profiling (using your information) takes place;
  • When you object to the processing and there is no overriding Legitimate Interest for continuing the processing, as well as the right to data portability;
  • Where the Personal Data was unlawfully processed (i.e. otherwise in breach of GDPR);
  • Where the Personal Data has to be erased in order to comply with a legal obligation;
  • In case a deletion is not possible due to legal, statutory or contractual retention periods, or if it requires disproportionate efforts or prejudices your legitimate interests, the data will be blocked instead of deleted.

You also have the right to see what personal information we are processing. This can be requested by emailing our Data Protection Officer. There will be no charge for this service. If, however, you log multiple requests, then there may be nominal charge which we will request to cover the administration of these request.

You may also request from us a copy of the Personal Data which has been processed through automated means This will be provided in a structured, commonly used, and machine-readable format (where technically feasible) which you may then transmit to another Controller. You have the right to request us to send this to another Controller on your behalf, but only if this is technically feasible for us to do so.

It’s also in everyone’s interest that any information we hold is accurate. If you believe that any information we’re holding is incorrect or incomplete, email or write to us at the above address – we’ll get it corrected right away.

Withdrawing Consent

You have the right to withdraw your Consent for us to collect, process and store your data at any time. If you wish to withdraw your Consent then please confirm this in writing to our Data Protection Officer.

Right to Complain

If you have a complaint about any aspect of Data Protection or if you feel your privacy has been breached by us, we would like to hear from you. To help us investigate and resolve your concerns as quickly as possible, please contact our Data Protection Officer.

If you are unhappy with the final response you have received from Eight Technology Limited, you have the right to complain to the Supervisory Authority, the Information Commissioner’s Office (ICO) within three months of your last meaningful contact with us. You can call the ICO on 0303 123 1113 or by visiting their website:

Links to other Third-Party websites

Please note that this Privacy Notice only applies to Eight Technology Limited and we are not responsible for, and have no control over, information that is submitted to or collected by third parties, such as those where our website may provide links and banner advertisements to third party sites. Since we do not control these websites, you are responsible for reviewing and abiding by the Privacy Policies of those third-party sites to ensure they comply with the applicable Data Protection Regulations.

Changes to the Privacy Policy

Due to any further development of our website, changes to Government Regulations or the implementation of new technologies, this Policy will be reviewed, and may change, from time to time. Eight Technology Limited reserves the right to change this Data Protection information at any time with effect for the future. The revised Policy will be posted to this page so that you are always aware of the information we collect, how we use it and under what circumstances we disclose it. We therefore recommend you read the current Data Protection information again from time to time.

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Get in contact

+44 (0)1392 247477

Eight Technology Ltd
Turing Building, Babbage Way, Exeter Science Park, EX5 2FN, United Kingdom.